Executive Administrative Assistant

JetZero

Long Beach, CA, USA

Full time

Trucks VC portfolio

Jan 9

Title

Executive Administrative Assistant

Location

Long Beach, CA

Who We Are

JetZero is a startup founded to create the next generation of jets and accelerate the pathway to zero carbon emissions. JetZero’s leadership are veterans of the aerospace, aviation, and transportation sectors. We are currently working with NASA and industry partners to achieve our mission.

The Opportunity

JetZero is in growth mode. As the Executive Administrative Assistant, the position schedules and manages executives' calendar, arranges for travel, checks in daily on tasks to be completed, and manages expenses. Responsibilities include: 

  • Day-to-day office and administrative management of all areas of executive support
  • Prioritizes and coordinates the Executive's calendars and meeting schedules
  • Schedules and ensures full support for meetings, prepares meeting agendas, compiles materials, coordinates video teleconferences, conference calls, meetings to include reserving rooms, preparing for events, and facilitating events as needed
  • Records minutes from meetings and sends meeting minutes to attendees, recapping commitments and next steps.
  • Drafts, proofreads, and finalizes written correspondence, contracts, and documentation ensuring accuracy
  • Organizes local, domestic, and international travel arrangements
  • Provides a bridge for smooth communication between Executives and internal departments
  • Be a "barometer," having a sense for issues taking place in the environment and keeping the Executive group updated on changing priorities
  • Handles matters expeditiously and with discretion.  Proactively follow-through on projects ensuring successful completion
  • Must be comfortable working with deadlines in a pressurized environment
  • Tracks receipts and itemizes Executive’s credit card expenses on a monthly basis for reporting to the Finance department.
  • Assists with the planning and execution of larger company-wide events including set up and shut down.
  • Responsible for vendor communications and coordination, including printers, phone, office maintenance, and landlord.
  • Assists in the creation of presentations, awards submissions, and other projects as required.
  • Supports the Marketing department with social media and other duties as assigned.

Associates degree from an accredited university preferred. 

Who You Are 

You are passionate about accelerating the future of aerospace and crave the opportunity to join a team of like-minded individuals. You have energy to meet the challenge ahead and are ready are ready to describe your expertise and the unique value you would bring to the team. 

The Benefits

  • Competitive salaries 
  • Unlimited PTO
  • 11 paid holidays
  • 401(k)
  • Medical, Dental, Vision health insurance
  • Disability and Life Insurance
  • Supportive work culture

JetZero does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.

Apply for this position Back to job

You must be logged in to to apply to this job.

Apply

Your application has been successfully submitted.

Please fix the errors below and resubmit.

Something went wrong. Please try again later or contact us.

Personal Information

Profile

View resume

Details

{{notification.msg}}