Administrative Coordinator (Part-Time Contractor)

Wise Systems

Cambridge, MA, USA

Part time

Trucks VC portfolio

Aug 28

Wise Systems is a high-growth, sales-driven company building an exceptional team. The key to our business growth is finding the right people to join our global organization. If you are ready to accelerate your career and join a team that is transforming an entire industry, we need you.

Based in Cambridge, MA, Wise Systems was started out of MIT and is transforming the last-mile delivery industry with an AI-driven technology platform that is used by some of the world’s largest fleets. The company is growing rapidly and building an incredible, diverse team that shares a deep commitment to our customers’ success. Wise Systems also has a highly engaged network of advisors, mentors, and investors passionate about enabling new standards and capabilities in delivery and logistics through engineering and data science.

Administrative Assistant /Administrative Coordinator

Who we are:

Wise Systems is a high-growth, fast-paced business that is transforming the way companies transport goods, services and people across the Globe. We provide cloud-based autonomous dispatching and routing software that is used by some of the world’s largest fleets to improve fleet efficiency, customer service and capture new markets.

Based in Cambridge, MA, Wise Systems was started out of MIT and has grown rapidly, building an incredible, diverse team that shares a deep commitment to our customers’ success. Wise also has a highly engaged network of advisors, mentors, and investors passionate about enabling new standards and capabilities in delivery and logistics through engineering and data science.

Wise Systems is a high-growth, sales driven company hiring exceptional sales professionals. The key to our business growth is finding the right people to join our global organization. If you are ready to accelerate your career and join a team that is transforming an entire industry, we need you.

What We Are Looking For:

We are looking for an Executive Administrator to join the Wise Systems Operations team to provide day-to-day administrative support to key members of the executive team. The ideal candidate brings an ability to handle multiple projects, work well in a dynamic environment, and maximize organizational productivity. In addition, they bring initiative, attention to detail and excellent judgment.  They will be responsible for managing the schedules and communications for key company executives, as well as prioritizing emails and phone calls, coordinating meetings, gathering documents to prepare for meetings, and coordinating travel arrangements.

Responsibilities: 

  • Handle scheduling for some senior executives
  • Calendar management, including coordinating complex scheduling and flow of information to senior executives
  • Administrative and office support, such as restocking office supplies, maintaining office conditions, and coordinating in-person office events such as interviews 
  • Maintain professionalism and strict confidentiality with all information, materials, and exercise discretion at all times
  • Organize team communications and plan events, both internally and offsite
  • Assist the HR department with on-boarding (i.e. order laptops and coordinate IT set up) and other ad hoc projects. 

Qualifications: 

  • < 1 years experience in an administrative role reporting directly to senior executives. Superb written and verbal communication skills.
  • Flexible team player willing to do what it takes to get the job done.
  • Adaptable professional who enjoys a challenge.
  • Excellent time-management skills, proven ability to meet deadlines and organize and coordinate multiple projects at once.
  • Proficiency in GSuite and other office productivity tools, with aptitude to learn new software and systems.
  • Ability to function well in a high-paced environment and take on additional projects and responsibilities as assigned by executives.
  • Associate’s or Bachelor’s Degree preferred.

This position is a part-time, contract role that will be primarily in the Cambridge, MA office. 

Why Work At Wise Systems:

  • Strong incentive-based compensation package
  • Open/Flex PTO
  • Remote/Hybrid Friendly
  • Annual training stipend and career development opportunities
  • Internal Employee Events 

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

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Wise Systems

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